Terms & Conditions

OG KIDS

Below you will find:

  • Health and Risk for Minors Declaration
  • Agreement to Terms and Conditions


Your Child's Health

I confirm that my child/ren is/are in good physical health and that they can engage in the activities and sports provided by Over Gravity Gymnastics. I also understand that OverGravity Gymnastics recommends that every member should undergo a medical examination prior to joining. If your child has a disability, or diabetes, heart disease, high or low blood pressure, I confirm that they completed an appropriate medical examination to determine their ability to participate in the sports and activities provided by OverGravity Gymnastics.

Activity Waiver & Release

I understand that there may be some inherent risk of injury associated with my child’ s participation in gymnastics and sports- related physical activities provided by Over Gravity Gymnastics Ltd. I hereby waive all claims of liability and agree to release and hold harmless Over Gravity Gymnastics Ltd in the event that such an injury occurs to my child as a result of taking part in Over Gravity Gymnastics activities, unless and to the extent that such an injury or death is as a result of the negligence of Over Gravity Gymnastics ltd or its employees, agents or representatives.

Medical attention Waiver

I hereby give my permission to Over Gravity Gymnastics Ltd to procure medical attention for my child in the event of an injury, accident, and/ or illness to my child while participating in Over Gravity Gymnastics Ltd’s activities which, in the opinion of a paramedic or a medically trained practitioner, requires urgent medical attention and a parent, legal guardian or any given emergency contact are not available.

Infectious Deseases Waiver & Release

I voluntarily enter the premises BTEof Over Gravity Gymnastics Ltd with my child and family members and acknowledge that there may be inherent risk of exposure to, and contracting, infectious diseases, including but not limited to, influenza & COVID - 19 associated with this and my child’s participation in Over Gravity Gymnastics Ltd activities. I have been encouraged by Over Gravity Gymnastics Ltd to practice good hygiene and appropriate measures including social distancing to reduce the likelihood of contracting or spreading infectious diseases. I have read, understand, and agree to adhere to all of the rules, guidelines and procedures of Over Gravity Gymnastics Ltd COVID- 19 protocol, which have been formulated to provide reasonable measures to avoid the transmission of infectious diseases. I have read, understand and agree to the full infectious diseases releases waiver of which this abbreviated waiver forms a part. I absolve and Over Gravity Gymnastics Ltd from any liability with regard to the transmission of infectious diseases.


TERMS AND CONDITIONS


OG Kids Classes

Trial Sessions and Payment:

  1. We offer a trial session for £15 to prospective participants if spaces are available. Should the child choose to continue, payment for the full term will be required.
  2. If a child joins the class after the term has commenced, parents will be invoiced a proportionate amount for the remaining classes in the term.
  3. Term payments are generally non-refundable, except in specific cases as described in paragraph 4.
  4. Class Cancellations: Occasionally, unforeseen circumstances such as a coach’s absence or events outside our control may lead to the cancellation of a class. In such cases, every effort will be made to find a suitable cover; however, if we are unable to run the class, we will notify parents as soon as possible. Specific compensation or rescheduling policies will be communicated at the time of cancellation.

Pricing Structure:

As we are a growing and constantly developing business, our pricing structure for group classes may be subject to change to accommodate more classes and activities. Any such change will be communicated with a minimum of 3 months’ notice and will never affect the current term.

Term Payment and Availability:

  1. The payment for the upcoming term is due two weeks before the end of the current term.
  2. Failure to pay by the specified deadline will result in the forfeiture of the space, which will be made available to members on the waitlist.
  3. The waitlist will be processed on a first-come, first-served basis.
  4. Parents will be given a 12-hour window to confirm their interest and book a spot if offered from the waitlist.

Payment and Installments:

  1. Payment for classes is required upfront.
  2. If you are using a pay-as-you-go option or trial, you have up to 12 hours to cancel the class to get a refund.
  3. If you are paying per Term, the amount is non refundable.
  4. Installment options are available to accommodate parents’ financial situations, however the full term payment is still compulsory, even when paying in installments. 

Behaviour Expectations:

  1. All participating children are expected to behave appropriately and respectfully during classes.
  2. In cases of serious misbehavior, the gym reserves the right to request the removal of the child from the program.
  3. Parents are also expected to adhere to respectful behaviour and cooperation with the gym’s staff and policies.
  4. Discrimination and misbehaviour will not be tolerated in any capacity.
  5. We cater to all levels and recognize the diverse needs of our participants. Our club is committed to providing a high standard of coaching and an inclusive environment for all. However, at this time, we do not have coaches specifically qualified to support children with special needs. While we warmly welcome all children to participate in our classes, if a child requires additional support beyond what we can provide, we may recommend alternative programs that are better suited to their needs. Our priority is to ensure a safe, positive, and enriching experience for every participant.

Legal Considerations

  1. The gym will operate in compliance with all relevant UK laws and regulations regarding child safety, protection, and data privacy.
  2. The gym will maintain necessary licenses, permits, and insurances required to operate safely and legally.
  3. All coaches and staff members will undergo appropriate background checks and training as per legal requirements.
  4. Any personal information collected from parents and children will be handled in accordance with the UK’s data protection laws.

Parent Responsibilities

  1. Parents are not permitted to remain inside the training area while classes are in progress. They may enter the space before class to assist their children in getting ready. During the class, parents are required to wait either outside or in the OG Lounge located in Arch 1. For any communication or concerns, please contact us via email at ogkids@overgravitygymnastics.uk.
  2. Parents or carers are responsible for ensuring the safe entry and exit of their children, as well as supervising the behavior of siblings whilst visiting our premises.
  3. The OG Lounge is our shared community space. We kindly ask that you respect this space and avoid activities that may disturb others, such as loud talking and excessive electronic device volume. 


OG Kids Camps

Camp Bookings

  1. Camps must be booked in advance, with fees paid at the time of booking to secure a spot.
  2. Camp enrolment forms must be digitally filled and signed by the customer, either via the booking system or via email upon registration. We are unable to accept any booking unless the registration form as been correctly filled.
  3. OG Kids reserves the right to modify camp arrangements according to government guidelines.

Cancellations & Refunds for Camps:

  1. Camps cancelled with 1 week notice are refundable. Camps cancelled with less than a week notice are non-refundable.
  2. OG Kids reserves the right to cancel camps with fewer than 5 children booked. A full refund will apply in such cases.
  3. Parents, siblings, and guests are not allowed to remain on the premises during camps for health, safety, and safeguarding reasons, however they can wait outside the gymnasium or in the OG Lounge in Arch 1..

Safety & Behaviour

  1. Children are expected to wear appropriate sports clothing and be barefoot for safety purposes in the gym. No jewellery or food is allowed in the gym. Earrings must be taped for safety.
  2. Disruptive, destructive, or dangerous behaviour will be addressed through communication with parents and children. If issues persist, the child may be asked to take a quiet break. Continued behaviour issues may result in temporary suspension from camp, with no refunds or credits provided.

Food & Refreshments

  1. Children should bring a clearly marked water bottle and a healthy snack. OG Kids cannot provide food due to Health & Safety considerations.
  2. Please refrain from bringing nuts onsite to protect children with allergies.

Child Drop-Off and Pick-Up

  1. To ensure safety and security, OG Kids camps operate as drop-off only. Parents, siblings, and guests are not allowed to stay on the premises during camp sessions.

Property Safety and Personal Belongings

  1.  Parents are responsible for their children's safety in the car park, entry and exit areas, and other property areas. Limited parking may be available on site. Customers are required to park on the left-hand side of the yard without obstructing the gate. This must remain accessible at all times for the safety of our members. Please refrain from bringing nuts onsite to protect children with allergies.


OG Kids Private lessons

Private Lessons

  1. Private lessons can be booked via email messaging at ogkids@overgravitygymnastics.uk.
  2. Payment is required to secure the booking.
  3. The cancellation policy for private lessons is 24 hours. If cancellation is provided on time, we will be able to reschedule or refund the money. If the lesson is cancelled late, we won’t be able to offer a money refund or move your booking.


Age Restriction

Age Registrions for Classes, Camps and Private Lessons

  1. The minimum age for OverGravityTeenies classes is 6, and the maximum age is 10.
  2. The minimum age for OverGravityTeens classes is 11, and the maximum age is 16.
  3. Kids aged 17 will be invited to join our adult classes.
  4. Camps, Workshops and other events will have a a minimum and maximum age shown on our booking system based on the type of event.
  5. Private lessons can be arranged from the age of 4 onwards.

Terms and Conditions Updates

These Terms and Conditions may be updated periodically. The most current version will always be available on our website at https://overgravitygymnastics.uk/og-kids-terms-conditions/.

While we will make every effort to notify customers of any significant changes, it remains your responsibility to review the latest version on our website to stay informed.


I DECLARE I HAVE CONFIRMED AND AGREED THE INFORMATION ABOVE AND THAT OVER GRAVITY GYMNASTICS LTD IS RELYING ON MY DECLARATION IN ALLOWING MY CHILD/REN TO PARTICIPATE IN ITS ACTIVITIES AND SERVICES.